Fall SET 2017

Oregon ARES/RACES         

Fall 2017 SET Overview, Instructions & Forms

October 14, 2017

Mars Attacks – The Sequel

 

 

 

 

 

Introduction

Each year, Oregon ARES/RACES holds two Simulated Emergency Tests (SETS), one each in the Spring and Fall. The scenarios range from practice communication during tsunamis, earthquakes, windstorms and floods. These SETS give radio amateurs practice operation of both voice and digital communication in the event of a real emergency. There is also a chance to practice coordinating with other ARES/RACES groups, as well county and state emergency management agencies.

Serious training and practice are the focus of these SETs and occasionally a SET subject on a lighter situation can accomplish both the training and practice time than the more dramatic scenarios. This SET is just such a scenario. It is centered on an imaginary Martian invasion. They have returned after their failed 2013 attempt to capture the world’s supply of Twinkies.

Participating county ECs will organize their county using an ICS command structure to involve multiple county agencies in defense of Planet Earth, write an Incident Radio Communications Plan (ICS205) and hold pre-SET briefings. County ECs might consider the set-up of field stations (on emergency power is optional).

Each participating county must send a Declaration of Emergency, Unit activation, SETREP, ICS213 messages; and Deactivation messages to OEM via Winlink. Each participating station should contact as many other participating stations as possible using both voice and digital modes. At completion of the SET each EC should hold a post-SET debriefing (hot wash) with the stations in their county and submit an After-Action Report to the State Emergency Coordinator.

To add to the fun points will be awarded based on the number of contacts made and modes used by each station. The organization that has the most points will win a significant award and bragging rights for mounting the best defense against the invaders.

 

Timeline

  Table 1
Date Activity Description
August Register Each County EC needs to register with the SET Coordinator with a list of the participating groups and/or stations. Use the form in the Registration section below.
Sept. 22nd. Registration Deadline Send registration forms for EACH of the participating groups and stations WITH your ICS-205 plan to  steve_taylor@oregonaresraces.org by midnight
Oct. 6th State Registration Compiled A compilation of all the groups/stations participating will be returned to the county EC with the ICS-205 by Oct. 6th. At this point you will know who will be on the air, modes they will be using, call signs and frequencies.
Oct 14th Mars Invades The SET begins at 0900 and will end at 1400. Good luck and have fun.
Nov 1st AAR Deadline

 

Registration

Each participating station needs to register by midnight September 22nd. There may be more than one station in the participating county so a registration for each participating station (call sign) is requested. The County EC will assemble an ICS-205 with his registration form so we know who will be active and on what frequencies. (Hint: You can use Winlink and the HTML ICS205 form in the Winlink files. If you use this method send it to N7BEF) The EC determines who participates and their role in the SET.

 

To register you will need to know:

                   Table 2
Call The Stations Call sign, name and approximate location
Mode The modes you will be using during the SET
Mode code numbers
1. VHF/UHF FM Voice via repeaters or simplex
2. Winlink VHF/UHF Packet via Gateways
3.Winlink VHF/UHF Peer-to-Peer
4. HF SSB ARES/RACES Frequencies
5. HF Pactor/Winmor
Class The class of station you will be operating
Class A: County EOC primary location and OEM
Class B: Field/Remote locations (COOPs)
Class C: Served Agencies (Other than primary County EOC)
Class D: Voice Contact (Simplex or Repeater)

Click HERE to access and submit the Registration Form

 

Operating Schedule

                     Table 3
0900 SET begins. Invasion imminently. Startup count operations and check-ins
0900 – 1400 VHF/UHF stations can make contacts with other stations anytime during the set
0900-1100 HF operators send activation and DOE message via Winlink Pactor to OEM
0900-1100 HF Operators send ICS-213 SET messages to other stations via Winlink and kick up replies
1100-NOON HF operators all meet on SSB 40 or 80 meters to contact each other OEM will be Net Control during this period.
NOON-1300 HF operators and VHF/UHF Winlink Packet/Pactor send OEM SITREP reports & pick up messages.
1300-1400 Unstructured time for special modes, additional contacts and county activities.
About 1400 Stations send Deactivation messages to OEM via HF Pactor of VHF Packet
AT 1400 SET ENDS
1400-1430 Reconvene County Nets to hold “Hot Wash” for the SET. Take notes. Write it up.

 

Messaging

 

NO TELNET MAY BE USED During this SET.  ALL Digital Messages must be sent over radio, VHF, UHF or HF.

Digital messaging must be made using the current HTML format templates now available on Winlink Express.
Make sure you have the current version of Winlink Express.

To encourage stations to reply to messages extra points will be rewarded for each reply (see scoring). An outbound message addressed to multiple stations counts as only one message.

Only one primary EOC in each county is recognized. However, that EOC may have moved away from its primary location is now a COOP site. Served agencies may have their own EOC. Such stations are considered as served agency contacts only.

COOP sites can also be sites or stations the County EC has assigned to a remote location for reasons such as relaying voice or data messages.

       Please copy (CC) all OADN Winlink traffic to the SET Coordinator KE7WKM.

 

OEM Activities & Traffic

            The Oregon State Office of Emergency Management’s State Communications Unit (formerly ARU now SCU) at W7OEM will be on the air during the entire SET to receive and reply to OADN Winlink messages (DOE, Activation, etc.). Standard ARES/RACES frequencies on 40 and 80 meters will be used.  Please follow NCS directives.

 

Exchange & Scoring

VHF/UHF voice stations will exchange call signs, group association, county and class. For example: Washington County EOC (WC7EOC) a class A station, using a voice contact with Clackamas County EOC (KD7ZDO) would be:

KD7ZDO this is WC7EOC

WC7EOC, KD7ZDO, what is your Class and County

WC7EOC is Class A Washington County EOC

 

Digital contacts and the messages sent must include similar information with the to/from and Class designations. Remember ALL messages must include “This is a drill Message, no emergency actually exists”

 

Each station outbound message will be adding to their SET point score. The score will be totaled and converted to Mars Attacks Damage (MAD) score. No points are awarded for received messages unless they are answered. Scoring as follows:

  • One Point for each VHF/UHF voice contact
  • Two Points for each Winlink or Winmor message sent to a participating station.
  • Four Additional Points for each Winlink or Winmor message replied to. A simple reply message with an acknowledgement will count. (A reply is then good for six points total)
  • Ten Points for each digital message sent via HF to a Gateway outside your county.
  • Twenty points for each message sent to a county COOP site.
  • Fifty points awarded to each County if the EC uses the Winlink ICS-205 HTML form to submit the ICS-205

 

The points from each station in the county will be totaled. The counties grand total will then be divided by the number of participants in each county to obtain the MAD Score. A participant is more than just attendance as an observer. To qualify as a participant the individual must spend some time during the SET either operating voice, digital modes over radio or maintaining a contact log.

 

Scoring Example Contacts

  1. Voice contact from EOC to K7TRP. Mode 1, Class D, One point for the contact
  2. Winlink activation message to W7ODN-10. Mode 2, Class A, one point for the message.
  3. Winlink reply message to K7EOC-1. Mode 2, Class A, two points for the message plus four points for the reply. Total six points.
  4. Winlink message to WC7EC-10. Mode 2, Class A, two points.
  5. Winlink reply to W7ODN. Mode 2, Class A, two points for the message and four points for the reply. Total six points.
  6. Pactor message to K. Falls via K7DAV Salt Lake. Mode 4, Class A, ten points.
  7. Pactor message to KH7SP Hawaii. Mode 4, Class A, ten points
  8. Winlink message to KD7ZDO-10 COOP site. Mode 2, Class C, twenty points.
  9. EC ICS-205 submission using the Winlink ICS-205 HTML form, Fifty points

 

Scoring Example
Scoring the above contacts and messages

 

Mars Attacks – The Sequel

Station Log

 

Call Sign To Reply Mode Class Point value Description
K7TRP X 1 D 1 Voice via rptr
W7ODN-10 X 2 A 1 activation msg to OEM
K7EOC-1 X X 2 A 6 reply to Mult. Co
WC7EC-10 X 2 A 2 msg to Hood River
W7ODN X X 2 A 6 reply to OEM
K7DAV X 4 A 10 HF to San Diego
KH6SP X 4 A 10 HF to Hawaii
KD7ZDO-10 X X 2 C 20 Clark Co. COOP
 KE7WKM  X  2  A  50 EC ICS-205 Submit
Totals 106
Participants 4
MAD 26.5

 

SET Log

Click HERE to Download the SET Excel Log file
(Libre Office or Open Office will also open the Excel file)

Enter the data during the SET as you make contacts then submit your files. Send all Log Sheets to steve_taylor@oregonaresraces.org.

 

Awards – TBD

 

Finally

This SET should be a fun event and a great training opportunity for operators particularly those of you that are unfamiliar with Winlink and other modes. Involve new people in the station operation, logging, SET organization and coordination with other counties as well as OEM.

 

You think the last time my friends landed was bad. Just wait.

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